Privacy notice

CNSM Student Portal · Draft for the council's review · Updated October 21, 2026

Who runs the portal

The CNSM Student Portal is run by the Student Council of the College of Natural Sciences and Mathematics (CNSM), Mindanao State University (Main), Marawi City.
It keeps the council's records of attendance, fines, the college fee, clearance, borrowed items and announcements.

From your Google sign-in: your name, your @s.msumain.edu.ph email and your Google profile picture.
From the council's student list: your ID number, name, department and year level (when given).
From using the portal: your attendance at events (when and by whom you were scanned), excuse requests and problem reports with any file you attach, your fines and college fee status, items you borrowed, clearance holds, help desk concerns, comments you write, your poll choices, and feedback you give on events.
A new profile photo, if you upload one.

You see your own records.
Council officers see what their role needs: the SC Admin manages records; the Minister of Finance fines and the college fee; the Minister of Custody borrowed items; the Minister of Information announcements and comments.
Other students never see your attendance, fines, fee or clearance. They see your name on comments you write, on volunteer lists, and on the org chart if you hold a position.
Polls show totals only: nobody can see who voted for what. Event feedback is anonymous: officers see the stars and comments, never who gave them.
A comment you post anonymously does not show your name to anyone in the portal: not other students, not the officers, not the SC Admin.

The data is stored with Supabase (database and files) and the portal is served by Vercel. It is not sold or shared with anyone else.
Your records are kept as the council's records. Archived documents, groups, achievements, letters and liquidations are deleted for good, with their files, 30 days after they were archived. Read notifications are cleared after 60 days.

Under the Data Privacy Act of 2012 (Republic Act No. 10173) you may ask what the portal keeps about you, and ask for wrong details to be corrected.
To ask, or for any question about this notice, write through the portal's Help desk or visit the CNSM Student Council office.